Account Clerk - Part Time

Employment Standards:

General Responsibilities

1. Receive, verify, and record cash and check payments for various City revenues, both in person and by mail.
2. Issue receipts and ensure accurate documentation in the City's accounting system.
3. Reconciles cash drawers and petty cash accounts to maintain accurate financial records.
4. Process incoming and outgoing mail for all City departments efficiently.
5. Assign and track invoice numbers for City department billings.
6. Operate and maintain office equipment including cash registers, calculators, photocopiers, and postage meters.  
7. Provide timely and professional responses to customer billing inquiries in person and via phone.
8. Assist in preparing correspondence, reports, budget documents, agendas, and minutes.  
9. Maintains and update accounts receivable records, including billing, posting, and reconciliation. 
10. Use financial systems to monitor and track budget accounts and fiscal transactions.
11. Provide administrative support to committees, commissions, and other groups as needed.
12. Ensure accuracy and organization of digital and physical financial records.

Qualifications

Education & Experience Requirements:

A combination of training and experience that provides the required knowledge and abilities.  A typical way to qualify includes:

1. Three years of full-time clerical accounting experience.
2. Up to two years of education in bookkeeping or accounting may substitute for experience.

Knowledge

1. Office methods, procedures, and techniques.
2. Business correspondence formats, report writing, and professional English usage.
3. Principles and practices of bookkeeping and accounting.
4. Fund accounting practices and manual/automated bookkeeping systems.
5. Budgetary processes and procedures.

Skills

1. Perform clerical work with accuracy and attention to detail.
2. Interpret and apply regulations, policies, and procedures.
3. Handle confidential information with discretion and professionalism.
4. Develop and proofread correspondence using proper formatting and grammar.
5. Utilize financial systems for data entry and analysis.

Ability

1. Communicate effectively both verbally and in writing.
2. Establish and maintain positive working relationships with colleagues and public.
3. Reconcile financial records and identify discrepancies.
4. Utilize computerized financial systems for budgeting and accounting functions.
5. Provide high-quality customer service to internal and external stakeholders.

Requirements/Special Requirements:

Driver's License Requirement:  Must possess a valid driver's license or provide suitable transportation as approved by the department head.

Background Investigation Requirement: Subject to a background check due to handling City funds.

Post Job Offer Medical Examination Requirement:  Must pass medical examination for specified occupational grouping and drug screen prior to hire.

Residency Requirement: None.
 

Position Characteristics

Reporting Lines

Reports to the Finance Director and Assistant Finance Director.  Collaborates with other City departments as needed.

No Direct Reports

Position Conditions

Indoor, office environment
 

The City of Superior Offers

The Starting wage for this position is $23.25 per hour. 

Work Schedule will be 18 hours per week.

Will receive paid time off and longevity benefits when eligible.

 

Non-Union | FLSA Non-Exempt

EEOC Category Administrative Support

EEOC Function 01 | Financial/Administration

Worker's Compensation Class Code | Clerical-Office Employees